Happy Everything!

This year started as an unknown as we booked our first wedding in January of 2017. We had just finished drafting our contracts, wedding packages, and launched the City Social website. As 2017 comes to a close, we are so humbled to share how far we’ve come. Since the first of the year we’ve…

  • Planned and worked on-site at EIGHT weddings.
  • Coordinated THREE launches
  • Worked with the Ballroom at Sauced behind the scenes to create unique events throughout the year
  • Collaborated with Traylor Bros., Inc,. to coordinate a Manager’s Meeting Dinner
  • Kicked off the holidays with an amazing turnout at the Winter Solstice Open House in the Old Vanderburgh County Courthouse with fellow tenants…which leads us to…
  • We moved into an office (if you haven’t been by yet, feel free to drop by anytime – we love visitors!)

The best part of all of this?

We’ve had the opportunity to meet new people, create meaningful relationships, and end the year calling so many wonderful individuals, friends. Eight couples trusted us to pull together the details for their wedding, be their voice on their wedding day, and play such a big role on a day that marks the start of a whole new chapter in their lives. So many of these couples are also now friends. We met so many local creatives, business owners, vendors, and people in the community that have each  played a crucial role in our development. Saying we are thankful doesn’t even begin to describe the feeling.

So, what does 2018 look like!?

Well, we are so glad you asked!

  • Mark your calendars for the City Social Events One Year Anniversary Party at Mo’s House on Saturday, February 3, 2018, from 6:00 PM to 9:00 PM. So many details to follow including theme, gift bag donations, and SO much more!
  • Continued efforts to share the message behind the E is for Everyone campaign. This message and people working behind it are so close to our hearts – if you want more information, you know we’d love to grab a coffee and tell you all about it 🙂
  • We are already working with five amazing couples to plan their 2018 weddings
  • We get to plan and attend a friend’s retirement party in April
  • The City Social Team is expanding! Announcements of our three Associate Coordinators will be up on our website after the first of the year – we can’t wait for you to meet!
  • SO.MUCH.MORE.

…and the best part of all that?

Being able to work with you to create meaningful experiences – to share these with friends, old and new, and family. We believe everything happens for a reason and our paths have crossed because we have some celebrating to do and some memories to make. We cannot wait to celebrate with you and your families – to work alongside you and create something worth remembering in 2018 and on.

From our family to yours – happy everything and most of all, THANK YOU!

Planned Time Away

event planner evansville

Photography Credit: Rachel Mathew Photography

We cannot believe the holiday season is upon us and the new year is only a couple of weeks away. This year truly flew by but we are so incredibly fortunate to feel the pressure of yet another busy season. Since the end of this year has been so full of events, meetings, and planning for 2018, we are taking a little time off to rest and be even more prepared for jumping into what’s ahead.

The rest of this week and beginning of next are full of planning, catching up, and getting ready to get back into the swing of things when the new year arrives. We will be taking a break from the office, emails, and (dare we say it) planning from Friday, December 22, 2017, through Wednesday, December 27, 2017. We will then be back in the office for a couple of quick days before a New Year’s Eve Wedding (congratulations, Maggie and Max!) and then will enjoy a brief celebration of our own for the New Year on Monday January 1, 2018, and Tuesday, January 2, 2018.

Any current clients please submit any requests for work and/or questions by Wednesday, December 20, 2017 (just one week away!) so we can try to address any outstanding items before we leave for our break. It is so important for our team to put family, friends, and when it’s needed, rest first. This allows us the opportunity to regroup, focus on why we do what we do, and then to come back fully refreshed and hopefully even better than before. If you text while we are on break, anything work related will be addressed when we get back to the office. This being said, please feel free to text any non-event planning related items while on break because we always love to hear from you! Please always email while we are away if you think of something, but please also be patient with our response. 🙂 

We truly value the opportunity to work with such wonderful clients and individuals in the community who understand the need for our team to take some time off, too. We love working with you to put together events that are so truly unique and special. When you’re so passionate about all that you do and the people you get to encounter, it makes it difficult to take time off, however, it must be done to get back to the heart of the business to make sure we are doing the best we can. 

Here’s to you and yours and wishing you the happiest of holiday seasons this year. We cannot wait to celebrate with you in the next!

P.S. – Don’t forget to come celebrate with us this Friday, December 15, 2017, from 6:00 PM to 11:00 PM at the Old Vanderburgh County Courthouse for the Winter Solstice Open House. You can see where we spend our days planning, meet the people we love to plan with, and enjoy a fun and free evening of food, beer, wine, and great company. We will have coffee, cookies, cheese, crackers, and Perrier in the City Social Events office. Bring anyone you like – we hope to see you there!

Holiday Party Planning

Holiday Table Setting

Photography Credit: Kaboom Pics

It’s that time of year when we all have a tons of events to attend (or work), parties to make an appearance, and schedules to keep up with. Tis the season! It doesn’t always have to be such a hassle, though – with the proper planning and holiday event line up, you can enjoy every moment of the holiday season.

The best piece of advice we have for planning your own event, whether it’s personal or for work….is to plan ahead – WAY ahead! By way ahead, we are talking like mid-summer or even earlier to get those reservations made, dates booked, and a general event outline ready to go. Then come the beginning of November and December, all you’ve left to do is double check your plans, tie up the loose ends, and enjoy the party.

So how do you actually plan that far in advance and stick to the schedule? Well, we live by our calendars and diary reminders in said calendars. That’s right, after the first of the year we diary to book venues, follow up with last year’s clients, and start looking to the end of the year immediately. Boom – a reminder comes up in say, March, and we remember to start checking things off the end of the year list.

First things first – book the venue! After you have your venue, book your caterer, secure a bar and details, diary to send your invites (don’t forget to make your invite list ahead of time, too), and start to think about what kind of holiday party you’re going to throw. A little creativity can go a long way. By starting ahead of time, you have plenty of time to brainstorm and fine tune those original ideas.

Some of our favorite holiday party ideas include the following:

  • Photo booth and/or photo opp-ortunity (see what we did there!?) – another fun side effect of planning ahead is that is gives you time to save some money to splurge on things you may not otherwise have accounted for. Hiring a photo booth professional is not ever something you’ll regret! If you’re in the market, check out our friend’s service – 35mmsnaps. You won’t regret it!
  • Glitter and sparkle – incorporate a little shine in your decor or even your attire to make it pop.
  • Speaking of “pop” – one of our favorite event activities is popping bottles… of champagne! Incorporate a time to intentionally toast to a year behind, a year ahead, and to show your gratitude to your guests for being present and taking the time during the holiday season to celebrate together.
  • Serve a really great meal. That sounds like a no-brainer but if you wait last minute to book a caterer (or even plan for a potluck) the choices become fewer and farther between. Think about the environment of your event – what vibe are you conveying? What will your guests enjoy? What meets these requirements and stays within your budget?
  • A classic holiday party theme – inviting guests to wear their “ugly” holiday sweaters. Is it an overdone theme? Maybe. Is it always fun? YES!
  • Include some motivation – ask your guests to bring a donation for a local charity. It can fit with whatever your event/party theme is, or maybe not. It is a season of thanks, giving, and celebrations so this is a great way to help others who may not be in such a fortunate position.

If all of this sounds overwhelming, just remember, there are always event planners ready to help you put together ideas, set deadlines, and execute all of the logistics for your holiday party planning 🙂