Photography Credit: Kaboom Pics
It’s that time of year when we all have a tons of events to attend (or work), parties to make an appearance, and schedules to keep up with. Tis the season! It doesn’t always have to be such a hassle, though – with the proper planning and holiday event line up, you can enjoy every moment of the holiday season.
The best piece of advice we have for planning your own event, whether it’s personal or for work….is to plan ahead – WAY ahead! By way ahead, we are talking like mid-summer or even earlier to get those reservations made, dates booked, and a general event outline ready to go. Then come the beginning of November and December, all you’ve left to do is double check your plans, tie up the loose ends, and enjoy the party.
So how do you actually plan that far in advance and stick to the schedule? Well, we live by our calendars and diary reminders in said calendars. That’s right, after the first of the year we diary to book venues, follow up with last year’s clients, and start looking to the end of the year immediately. Boom – a reminder comes up in say, March, and we remember to start checking things off the end of the year list.
First things first – book the venue! After you have your venue, book your caterer, secure a bar and details, diary to send your invites (don’t forget to make your invite list ahead of time, too), and start to think about what kind of holiday party you’re going to throw. A little creativity can go a long way. By starting ahead of time, you have plenty of time to brainstorm and fine tune those original ideas.
Some of our favorite holiday party ideas include the following:
- Photo booth and/or photo opp-ortunity (see what we did there!?) – another fun side effect of planning ahead is that is gives you time to save some money to splurge on things you may not otherwise have accounted for. Hiring a photo booth professional is not ever something you’ll regret! If you’re in the market, check out our friend’s service – 35mmsnaps. You won’t regret it!
- Glitter and sparkle – incorporate a little shine in your decor or even your attire to make it pop.
- Speaking of “pop” – one of our favorite event activities is popping bottles… of champagne! Incorporate a time to intentionally toast to a year behind, a year ahead, and to show your gratitude to your guests for being present and taking the time during the holiday season to celebrate together.
- Serve a really great meal. That sounds like a no-brainer but if you wait last minute to book a caterer (or even plan for a potluck) the choices become fewer and farther between. Think about the environment of your event – what vibe are you conveying? What will your guests enjoy? What meets these requirements and stays within your budget?
- A classic holiday party theme – inviting guests to wear their “ugly” holiday sweaters. Is it an overdone theme? Maybe. Is it always fun? YES!
- Include some motivation – ask your guests to bring a donation for a local charity. It can fit with whatever your event/party theme is, or maybe not. It is a season of thanks, giving, and celebrations so this is a great way to help others who may not be in such a fortunate position.
If all of this sounds overwhelming, just remember, there are always event planners ready to help you put together ideas, set deadlines, and execute all of the logistics for your holiday party planning 🙂